The plan that
keeps itself up to date

No, and that's deliberate. Anyone who only needs to report status gets an email with a personal link: click, fill in progress, done. If you work with locations, a reporter also says in one click where they are at that moment. No password, no app to install, no "I lost my login"; opening a link in your email works anywhere, on site too. The planner sees all the answers in one clear overview instead of fishing them out of ten calls and chat messages. Want to view the plan yourself on the move? Install Plandeck as an app on your phone or tablet.

It happens, and that's why not responding is a signal in itself. You see per resource who has and hasn't responded: in the response overview with the status request, and in the summary you receive by email at the end of every round, names included. So you don't have to remember who still needs a call; you see who it is in one overview. In practice the email form works better than a system someone has to log in to, precisely because there's no password and no app in between.

You turn them into actions: from a review item with one click, with the reporter's text as a note and the task linked, or directly from your board. An action has an owner and a due date and sits on My actions, the personal board of whoever picks it up, next to the tasks assigned to them. Assign an action to a colleague and they get it for acceptance, with an email; whatever is declined comes back to you with the reason, so nothing gets lost. The board is there for everyone with an account and costs nothing. The overview of all actions in a project and the Open actions block in the report are part of the Professional add-on.

See how that works on the page

You make your client, steering group or board viewers, for free. Viewers see live what you see: the schedule, Status with the current picture and the progress reports you finalise per period, with version, finalisation date and the difference from the previous version. So there is no need to send a PDF around anymore; anyone who wants one downloads it themselves. Who owns the plan is something you decide up front. If you plan in your own organization, the plan is yours as long as you manage the project; your viewers don't see your other projects. If you'd rather plan inside your client's organization, that works too: one account can be a planner in several organizations, the plan belongs to the client from day one and you simply step out at the end of the engagement. Either way everything stays exportable to Excel, CSV and PDF. What you never do is hold the plan hostage in a tool the client can't reach.

Yes. Plandeck is fully bilingual, Dutch and English, including the manual and the assistant. Every user picks their own language, and the status request and the reporter portal follow the language of your organization, so a subcontractor abroad simply receives an English request. You also pick your own currency: the cost estimate in the schedule, the status report and the PDF exports can be shown in euros, but just as well in dollars, pounds, Swiss francs or kronor, with the right symbol and notation. That choice applies to your whole organization; amounts are never converted, and Plandeck's own invoices always remain in euros.

No. The AI (Mistral, a European model) reads the incoming status responses and sorts them for you: progress updates are applied directly, anything that would change your plan comes to you for review first. You also get a readable summary in Status out of it, and on an empty project the AI can draft a first setup if you want; you only place it after you have reviewed and adjusted it yourself. In a report the AI never writes uninvited: the text block is yours. Afterwards, on request, the AI writes an evaluation: what happened against the agreement and what you learn from it. It is about tasks and causes, never about people. The AI saves you work; you make the decisions.

Plandeck continuously calculates the critical path: the chain of tasks that determines the end date. If something shifts there, you see immediately what it does to your delivery, and also right away what it does to your budget. Shifting counts in working days: a three-day task stays three working days, even when it moves across a weekend or a day off. If you set a baseline, you additionally see in black and white how the current plan deviates from the original one. The utilization of your people and equipment is guarded as well, including help with resolving overallocations, and if you work with locations, Plandeck also sees where two kinds of work end up at the same place at the same time.

With Plandeck nobody pays per person. You pay per actively shared project, per day. Watching along, planning along, viewing reports, picking up actions and reporting status: the whole team joins for free. A company with 2 planners, 12 viewers and 3 shared projects pays ± €228 per month (excl. VAT). With per-user pricing you'd be paying for fourteen licenses for that same team, and resource planning is usually a separate module there. If you share 1 project, it's ± €76 per month; with 10 projects ± €647, because from the sixth project on a lower rate applies. The difference is also in what you have to do on top. Critical path, work calendars with public holidays, planning backwards from a delivery date, resource load: on a broad platform someone has to set that up and keep maintaining it; with us you're planning after one afternoon. And the automated status request, the action board and AI are standard in every plan. Prefer a fixed amount? There is also a rate per planner per month, with unlimited projects.

See the per-planner rate

Yes, at any time. You're not tied to a contract or a notice period: pause or archive a project and the meter stops right away. Only the per-planner rate runs per month or per year and renews automatically. When you pause, the status requests, calendar feeds and Teams or Slack notifications stop, but your planners can simply keep working; a winter break or a wait for a permit costs you nothing. If only part of the work stands still, such as the site during a shutdown while the design team keeps working, you give just those tasks a task calendar with the closed days. When you archive, the project is frozen: nobody changes anything anymore, but everything stays readable and exportable, for viewers too. One rule to know: every activation counts a minimum of 30 days, so if you stop a project after a week, it still counts 30 days; on your first project those usually fall entirely within your free days. If you come back later, everything is still there.

All the rules on pausing, resuming and reactivating

Nothing. Signing up asks for no payment details, creating drafts is free and unlimited, and your first 30 counted days are free as well; they appear as a discount on your first invoice. You won't be staring at an empty screen either. You start in a sample project, and a real project is up in two minutes: let the AI turn a few questions into a first draft setup, or import your existing plan from MS Project (XML), Excel, CSV or Jira. An interactive tour and an extensive manual then help you get the most out of Plandeck. Paying only starts when you actively share a project: adding someone, switching on a status request, activating a calendar feed, turning on a Teams or Slack integration for the project or including the project in an API key. If you never do that, you never pay; your data simply stays readable.

Yes, the model is built for that. Your invoice itemizes each project on its own line, with the project name, the number of counted days and the amount. So you book the costs straight through to the right project budget or to your client, without having to split a license line across people who have nothing to do with it. For implementation partners, consulting firms and interim project managers that's often the difference between an IT budget you need approval for and a project line you simply include in your quote.

In Europe, with a European cloud provider, and that's where it stays. The AI, the email delivery and the analytics run on European services too. Our website uses no ad trackers and sets no analytics cookies, hence: no cookie banner. A data processing agreement comes standard with Plandeck; you receive it on request through the contact form.

A resolved report, with its comment, stays findable for the project leads for 24 months after resolution: per task in the history and per project in the archive. The measurements behind it (time and reported progress) are kept for 36 months. Delete the project and everything goes earlier. The full retention periods are in the privacy statement in the app; they belong in the data processing agreement too.

Preferably you log in with a passkey (fingerprint or face recognition); otherwise two-factor authentication is mandatory for everyone who can change the plan, including colleagues who would never set it up themselves. Viewers get urgent advice to do the same. That's deliberate: your plan reveals who works where, contains your team's contact details and shows what's going on at your clients. A leaked or guessed password is still the most common way in, and a second step makes such a password worthless to an attacker. Permissions are enforced on the server, not just in your screen: a viewer cannot edit the plan; at most they can report progress on their own tasks, along the same secured and reviewed route as the status request.

For an ongoing collaboration in which that person plays a role, you are: you process their business contact details to coordinate the work, just as you email or call them today. Plandeck uses those addresses solely for this project. We don't sell them, don't use them for marketing and don't put them into other projects. Unsubscribing is always possible too: at the bottom of every status request the recipient can pause themselves until a date or stop permanently. Open requests are withdrawn immediately and you get a notification, so you know you'll need to collect that progress another way from then on. A data processing agreement that lays this down comes standard with Plandeck; you receive it on request through the contact form.

Of course. You always take everything with you: exporting to Excel, CSV and PDF is included, and so is the export of the activity log. We want to keep customers because it works, not because leaving hurts.